Assistance Policy for Members
Policies and Guidelines
- The organization sponsoring the Special Project must be provincial in scope. It is not necessary to be provincially or federally incorporated as non-profit organizations or to have Charity Status.
- The Special Program coordinator must be a member of the Saskatchewan Music Educators Association (SMEA). This membership must be maintained for both the year in which the funding assistance is submitted and the year in which funding assistance is approved.
- All Special Projects must be provincial in scope such that attendance should be of interest and open to anyone in Saskatchewan. All Special Projects must be advertised throughout all of the province.
- The application form for Special Project Status must be completed in full and signed. All Special Projects must include detailed financial figures as required on the application form. Applications must be accompanied by financial statements audited by an independent party for the current year of operation.
- Programs previously funded as Regional Workshops, which are administrated through the SMEA’s general office, may be upgraded to the Special Project Status, which are administered by the program coordinators. This decision may be made after careful consideration of the long term viability and long term benefits derived from the program, by the Board of Directors of the SMEA, in response to an application by the program for Special Project Status. Upgrading a program from that of a Regional Workshop to a Special Project provides assurance of continued funding on a yearly basis.
- Application forms for Special Project Status, including required attachments, must be postmarked or delivered on or before September 1st of the year prior to actually obtaining Special Project Status. This consideration must be made in order to comply with the SMEA’s planning and budget cycle.
- Application for continued funding from a previously approved Special Project must be received no later than September 1st of the year prior. This consideration must be made in order to comply with the SMEA’s planning and budget cycle.
- Funding in support of a Special Project will be global and not specific to any one area.
- The Special Project Budget within the application is a two-step document. When applying, only fill in the left column PROPOSED EXPENDITURES and PROPOSED INCOME.
- If you are approved for funding, your follow-up report must include the completed right column of the Special Project Budget detailing ACTUAL EXPENDITURES AND ACTUAL INCOME.
- Approved funds will be disbursed in two equal payments. The final payment will be sent upon receipt of the final report. Accompanying the initial funding disbursement will be a copy of the SPECIAL PROJECT CONTINUED FUNDING APPLICATION FORM.
- This form must be completed and submitted within 30 days of the completion date of the Special Project to the SMEA in order to receive the final disbursement. SMEA will withhold the second portion of the approved funding and may require the first portion to be returned if a follow-up report is not submitted within this time frame.
- Special Projects will not be covered under the SMEA’s general liability insurance. All Special Projects will be required to obtain their own liability and other insurance coverage.
- The SMEA will disclose to SaskCulture Inc and its membership the amounts of funding assistance as well as other statistical information related to Special Projects.
- Any deficit incurred by the Special Project, either in the past or the present will not be the responsibility of the SMEA. Total approved funding will be disbursed if all the requirements are met even if the Special Project shows a profit. Any profit from the current year must be included as accumulated surplus in the proposed budget for the following year as well as disclosed as a surplus in the SPECIAL PROJECT CONTINUED FUNDING APPLICATION FORM.
- Special Projects must acknowledge the SMEA and Saskatchewan Lotteries Trust Fund by using the respective logos on all print and promotional materials.
Go to the forms